The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!
From the Wiki University
What evidence can you provide to prove your understanding of each of the following citeria?
Conduct a records survey
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Inform users of the business or records system, about the records survey to be conducted, encouraging cooperation and input in identifying and assessing records and formats for disposal Completed |
Evidence:
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Gather required data about records in accordance with the predetermined methodology and user requirements Completed |
Evidence:
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Assess records to determine disposal status Completed |
Evidence:
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Present findings of survey to inform users of proposed disposal processes and requirements Completed |
Evidence:
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Undertake quality control measures in accordance with organisational procedures, to ensure consistency in determining disposal status and retention periods Completed |
Evidence:
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Undertake disposal actions
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Seek approval from appropriate individual/body for disposal actions Completed |
Evidence:
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Destroy records which are no longer required for any purpose, in accordance with approval and organisational procedures Completed |
Evidence:
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Store records which need to be kept for a further period, in accordance with legal obligations and organisational records storage requirements Completed |
Evidence:
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Store original vital records, and copies of vital records where applicable, in accordance with organisational procedures and vital records strategy Completed |
Evidence:
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Record and authorise all disposal actions in accordance with legal obligations, organisational procedures and business or records system rules Completed |
Evidence:
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Maintain control of records
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Prepare disposal documentation by recording the unique identifiers of the records to be disposed of in a form compliant with organisational rules and procedures for the transfer of custody, ownership and/or responsibility, or destruction of records Completed |
Evidence:
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Prepare records for transfer for movement in accordance with storage medium requirements Completed |
Evidence:
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Retain identifying documentation for transfer as part of organisational records and forward a copy to the recipient Completed |
Evidence:
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Document transit locations for records to be moved in the location control system, where applicable Completed |
Evidence:
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Maintain identifying documentation for destroyed records as part of organisational records where appropriate Completed |
Evidence:
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Transfer records
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Determine method, timeframe and personnel to undertake the movement in accordance with the organisational procedures and record requirements Completed |
Evidence:
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Document relocation of records in the location control system and other systems, in accordance with organisational procedures Completed |
Evidence:
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Complete and document the movement of records in accordance with the organisational procedures Completed |
Evidence:
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Obtain proof of receipt and forward to appropriate authority where it is required Completed |
Evidence:
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Destroy records
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Determine method, timeframe and personnel to undertake the destruction, in accordance with organisational procedures and record requirements Completed |
Evidence:
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Document destruction of records in the location control system and other systems, in accordance with organisational procedures Completed |
Evidence:
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Complete and document destruction of records in accordance with legal requirements and organisational procedures Completed |
Evidence:
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Destroy records under secure conditions Completed |
Evidence:
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